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  INTRANET EXPRESS  
 
     
 
Software Andina Intranet Express is a set of web-based applications that allows a company to quickly and cost effectively set up an Intranet on its network. The product comes complete with the sources for all the pages of the modules purchased. This means that you can run the product as-is out of the box or you can customize it to better meet the needs of your company.
 
 
The current version of the product suite contains the following modules:
 
Foundation
The Foundation module is the base module and is required by all other modules. It contains the following features:
  • Employees

    • Shows an employee list with phone numbers, email addresses and photos.
    • Employees can share personal information (home phone numbers, addresses, etc.) with other employees.
    • Shows an automatically generated company hierarchy.

  • Calendars

    • Lets you enter single and repeated calendar entries.
    • Sends email reminders of calendar entries.
    • Allows you to have personal calendar entries or share them with different divisions or groups within a company.
    • Allows you to see when others will be out of the office.
    • Allows you to reserve another employee’s time.
    • Allows the whole company to see the holiday schedule.
    • Export Calendar entries to PIM systems like Microsoft Outlook.
    • Import Calendar entries from PIM systems like Microsoft Outlook.

  • New employee checklist

    • HR sets up a list of items that need to be completed by new employees.
    • Each new employee is presented with a checklist of items to complete.
    • HR can see the steps that each employee has completed.
Time-off
The Time-Off module is used to request, approve and keep track of employee absences. It contains the following features:
  • Automates the process of requesting and approving vacations and other absences. Work flows from the requestor to the approver to HR/Accounting for a payroll deduction.
  • An employee can tentatively schedule time before entering it into the approval process.
  • An employee can view his/her future accruals in order to plan future vacations.
  • Entries are visible on the calendar so employees can see when others will be away.
  • Exported time-off data can be imported into an accounting/payroll system.
Expense Reports
The Expense Reports module is used to submit, approve and keep track of expense reports. It contains the following features:
  • Automates the process of submitting and approving expense reports. Work flows from the submitter to the approver to HR/Accounting for reimbursement and customer billing.
  • An employee can tentatively enter expense reports and work on them while the expenses are being incurred.
  • Expenses can be tracked on a project-by-project basis.
  • Export expense report data to be imported into an accounting system.
Timesheets
 
The Timesheets module is used to submit, approve and keep track of weekly timesheets. It contains the following features:
  • Automates the process of submitting and approving timesheets. Work flows from the submitter to the approver to HR/Accounting for reimbursement and customer billing.
  • An employee can tentatively enter a timesheet and work on it while the week progresses.
  • Time can be tracked on a project-by-project basis.
  • Exported timesheet data can be imported into an accounting system.
Projects
The Projects module is used to track the time and expenses incurred for a project. It contains the following features:
  • Allows you to track time and expenses on a project-by-project basis.
  • Comparison of incurred time and expenses to estimated or budgeted values.
  • Report of time and expenses that need to be billed to a client for given projects.
Boards
The Boards module is a discussion board system allowing for the exchange of information and ideas. It contains the following features:
  • Boards can be configured on a department, company or group wide basis.
  • Any number of forums can be created within each board.
  • Any number of threads of conversation can be created within each forum.
  • Forums can be opened or moderated.
  • Forums can be configured to automatically expire messages.
Phone Messages
 
The Phone Messages module allows an employee to send a message to another employee regarding a phone call that has been received. It contains the following features:
  • Avoids the necessity of sticking a piece of paper on the employee's desk.
  • The message is available to the employee wherever the Intranet is available.
  • In addition, the employee receives an automatic email message.
Info
The Info module is used to share information between employees. It contains the following features:
  • Easy creation and updating of Frequently Asked Questions.
  • Multiple tabs of Frequently Asked Questions, organized by category.
  • Provides a centralized place where employees can go to look for answers.
  • Allows you to create department wide, company wide or group wide lists of Frequently Asked Questions.
  • Allows you to easily create and update lists of Web site links.
  • Multiple tabs of Web site links, organized by category.
  • Provides you a centralized place where employees can go to look for company sanctioned Web sites.
  • Allows you to create department wide, company wide or group wide lists of Web site links.
Notes
The Notes module is used to share messages with associated documents between employees. It contains the following features:
  • Allows you to create folders that contain notes and other sub-folders.
  • Folders (and therefore the notes they contain) can be personal or shared on a company, department or group wide basis.
  • Allows you to set reminders for notes.
  • Each note can have any number of associated documents.
  • Associated documents can be attachments or links.
Resources
The Resources module is used to coordinate the reservation of company resources. This can include conference rooms, audiovisual equipment or any other resource that must be shared and coordinated. It contains the following features:
  • Resources can be maintained on a company, department or group wide basis.
  • Resources can be grouped by category for easy identification and location.
  • Resources can be defined to require approval for any reservation request.
  • Automatic notifications when a resource reservation request has been granted or denied.
Tasks
The Tasks module is used to keep track of items that need to be completed. It contains the following features:
  • Tasks can be personal or shared on a department, company or group basis.
  • It allows to order tasks by priority, date entered, start date, due date or status.
  • It sends an email notification when the task due date has arrived.
  • Export Task information to PIM systems like Microsoft Outlook.
  • Import Task information from PIM systems like Microsoft Outlook.
Contacts
The Contacts module is used to maintain contacts, particularly in a sales environment. It contains the following features:
  • Information regarding contacts can be kept personal or shared among individuals on a company, division or group basis. Along with the personal information, it keeps a comments log.
  • Activities can be defined and associated with one or more contacts.
  • When retrieving contact information, it allows you to easily check which activities belong to the contact.
  • An email alert is sent whenever an activity is to begin.
  • Search for an individual contact or a group of contacts by a wide variety of criteria.
  • Export contact information to PIM systems like Microsoft Outlook.
  • Import contact information from PIM systems like Microsoft Outlook.
Help Desk
The Help Desk module is used to help automate the activities of a IT help desk. It contains the following features:
  • Automates the request help, resolve issue, respond cycle.
  • Help requests are tracked and documented.
  • Work flows from one employee to the next as the help request changes from one state to the next (for example: from the employee investigating the issue, to the employee fixing the issue, responding to the employee who opened the issue).
  • The submitter can at any time see the current state of the issue.
  • The submitter automatically receives a response when the issue is resolved.
Product Support
The Product Support module is used to provide product support to your clients. It contains the following features:
  • Support one or multiple products from the same system.
  • Each product can be comprised of multiple modules.
  • Each module can be comprised of multiple components.
  • Work flows from one employee to the next as the support request changes from one state to the next (for example: from an engineer investigating the issue, to an engineer resolving the issue, to a QC engineer testing the issue).
  • The submitter can at any time view the current state of the issue.
  • The submitter automatically receives a response when the issue is resolved.
 
 

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